ARTICLE I: NAME
ARTICLE II: PURPOSE
ARTICLE III: OBJECTIVES

ARTICLE IV: MEMBERSHIP
ARTICLE V: DUTIES OF THE STUDENT ADVISORY BOARD
ARTICLE VI: MEETINGS AND QUORUM
ARTICLE VII: OFFICIERS
ARTICLE VIII: MISCELLANEOUS
ARTICLE IX: AMENDMENTS

BY-LAWS

OF

THE STUDENT ADVISORY BOARD

of

Montana State University Billings

College of Business

ARTICLE I.

NAME

The name of the organization shall be THE STUDENT ADVISORY BOARD also herein referred to as “The Board.”

ARTICLE II.

PURPOSE

The purpose of the STUDENT ADVISORY BOARD shall be to (a) keep the College of Business and its programs closely attuned to the needs of current and future students in the State of Montana and the Northwest Region, and (b) assist in ensuring the programs and activities of the College of Business are productive and of high quality.

The Board shall provide the best available advice and counsel for the continuing development of higher education for students at Montana State University - Billings by serving in an advisory capacity to the Dean, Faculty, and the students of the College of Business. 

The Board shall assist in developing a positive image for the College and promoting good relations between the faculty, administration, business community, and students of the College.

ARTICLE III.

OBJECTIVES

The Board shall assist the College of Business by accomplishing the following specific objectives:

Provide advice and counsel for College of Business students, faculty and administration in matters of curriculum, scheduling, and faculty hiring/placement.

Provide advice and counsel to the Dean and faculty on all pertinent matters affecting the College, internal as well as external, so as best to relate the College and its programs to the changing needs of the student body.

Establish and maintain a system to inform students of new and existing educational opportunities.

ARTICLE IV.

MEMBERSHIP

SECTION 1. Number of Board Members. The Student Advisory Board shall normally consist of a minimum of four (4) members with a maximum number of sixteen (16) currently enrolled students. All decisions regarding membership will be decided by a 2/3 vote of the active members of the Student Advisory Board.

SECTION 2. Qualifications for Members.

1. Enrollment in College of Business classes or a College of Business major.
2. Minimum GPA of 2.5. If an applicant has a GPA less than the requirement, he/she may submit a letter of recommendation from a non-relative addressing the student’s potential and reasons for joining.
3. Term begins as soon as selected and ends upon graduation, resignation, or impeachment.

SECTION 3. Selection of New Members.

1. Submission of a completed application.
2. Recommendation or nomination by member, Dean, or faculty member to move to interview process.
3. The Student Advisory Board will interview the candidate with the same question format as other applicants.
4. Decisions on membership shall be by simple majority voting in favor of the nomination.

ARTICLE V.

DUTIES OF THE STUDENT ADVISORY BOARD

SECTION 1. Duties of Board Members.

Become knowledgeable about the College of Business, its functions, procedures, curriculum, and management.

Promote the image of the College of Business on campus and in the community.

Attend regular, special, and committee meetings, and events of the Board.

SECTION 2. Other Committees. The Board may, by resolution, create such ad hoccommittees(i.e. membership, strategic planning, or resource development) as may be necessary for the operation of the organization.

ARTICLE VI.

MEETINGS AND QUORUM

SECTION 1. Location. Meetings of The Board shall be held in Billings, MT, in McDonald Hall, Room 306 with exceptions due to room availability and special circumstances.

SECTION 2. Quorum. A simple majority of the currently appointed Board Members shall constitute a quorum at any meeting of The Board, and the vote of a simple majority of a quorum of The Board members shall constitute an act of the Advisory Board.

SECTION 3. Regular Meetings. The Board shall meet as deemed necessary, but no less than once a month.

SECTION 4. Special Meetings. The Chair or Vice-Chair may call, and at the request of any two of The Board Members, must call a special meeting of The Board. Five (5) days notice shall be given personally, by telephone, or by electronic mail, to each Board Member.

SECTION 5. Voting. For all issues on which a vote is taken, except amendment of the By-Laws, passage of a measure requires a simple majority of a quorum of members of The Board. Members may vote orally or in writing, as instructed by the Chair. Acceptable alternative methods for voting include: mailed in ballots signed by The Board members, electronic mail, and voice vote over conference call or polling of The Board members by telephone.

ARTICLE VII.

OFFICERS

SECTION 1. Executive Officers. The executive officers of The Board shall be Chair, Vice-Chair, and Secretary.

SECTION 2. Elections

1. At the last meeting before spring break, nominations for officer positions will take place.
2. By proxy votes will be accepted via email for those members unable to attend.
3. If the Chair position becomes vacant during the year, the Vice-Chair will take over the Chair’s role and a new Vice-Chair will be elected through the same process.
4. If another officer position becomes vacant during the year, a special election will take place to select a new officer.
5. Special elections will be held at the discretion of the Chair, Vice-Chair, and Board members.

SECTION 3. The Chair. The Chair shall preside at all meetings of The Board; and while The Board is not in session, shall have general management control of the business and affairs of The Board.  In addition, the Chair shall:

Set the agenda for regular meetings of the organization.

Schedule and govern regular meetings.

Delegate authority and responsibility to the membership of the organization.

Notify the members of the Advisory Board at least five (5) days in advance of the regular meetings.

Appoint members to the ad hoccommittees necessary to conduct the work of the Advisory Board.

Oversee all Student Advisory Board functions.

Act as a joint fund controller.

SECTION 4. The Vice-Chair. The Vice-Chair shall, in the absence, dismissal, or resignation of the Chair, perform the duties of the Chair, and such other duties as shall be prescribed by the Chair and the Advisory Board. In addition, the Vice-Chair shall:

Keep financial records of the Board’s receivables and expenditures.

Act as a joint fund controller.

SECTION 5. The Secretary. The Secretary shall record the minutes of each meeting, maintain a current roster of the members, and update the By-Laws of the Student Advisory Board as changes are voted upon by members, and keep record of member attendance at meetings.

MISCELLANEOUS

SECTION 1. Records. Records of The Board shall be kept in McDonald Hall at Montana State University - Billings, 1500 University Drive, Billings MT 59101. With proper notice, any member of the Student Advisory Board may inspect these records.

SECTION 2. The fiscal year of The Advisory Board shall be from July 1st to June 30^th of each year.

SECTION 3. Parliamentary Procedure. Meetings of THE STUDENT ADVISORY BOARD shall be conducted and governed according to Roberts' Rules of Order.

ARTICLE IX.

AMENDMENTS

For amendments to the By-Laws to be considered, suggested changes must be provided in writing to the members of the Advisory Board at least one week in advance of The Board meeting at which the amendments will be discussed and voted upon.

Amendments to the By-Laws require an affirmative vote of at least 2/3 of the active members of

The Student Advisory Board and concurrence of the Dean.

IN WITNESS WHEREOF, the Secretary certifies that the foregoing By-Laws were duly adopted this 4^th day of October 2006.

Revised 2003

Revised 9/20/2006

Approved 10/4/2006

© 2007 MSU Billings
College of Business Student Advisory Board